SUMMARY:Responsible for payroll functions; applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:Other duties may be assigned by the Controller and VP of Finance.
Monitors compliance with generally accepted accounting principles and company procedures;
Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports;
Compiles payroll data such as garnishments, vacation time, 401 (k) deductions, hours worked, sales or piecework, taxes, insurance, and employee identification number, from time sheets and other records;
Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records;
Responds to employee/client questions regarding pay;
Reviews wages computed and corrects errors to ensure accuracy of payroll;
Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records;
Records data concerning transfer of employees between departments;
Prepares periodic reports of earnings, taxes, and deductions;
Prepares weekly, monthly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management;
Keeps records of leave pay and nontaxable wages;
Prepares and issues paychecks;
Responsible for mailing W-2's;
Handles duties of Billing Accountant in their absence;
Performs other office duties as needed to ensure smooth financial processes.
SUPERVISORY RESPONSIBILITIES:This job has no supervisory responsibilities.
Payroll Staff Accountant is subject to supervision by the Controller and VP, Finance
COMPETENCY:To perform the job successfully, an individual should demonstrate the following competencies:
Analytical – Collects and researched data; Uses intuition and experience to complement data;
Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics;
Technical Skills - Pursues training and development opportunities; Shares expertise with others;
Interpersonal Skills - Maintains confidentiality; Remains open to others' ideas and tries new things;
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings;
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information;
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Puts success of team above own interests; Supports everyone's efforts to succeed;
Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values;
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:Associate's degree (A. A.) or equivalent from two-year college or technical school; or minimum one year related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:Ability to read and interpret documents such as safety rules, operating policies, and procedure manuals using English language. Ability to write routine reports and correspondence.
MATHEMATICAL SKILLS:Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY:Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS:To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resources Systems; Internet programs; Payroll systems; Spreadsheet software and Word Processing software.
OTHER QUALIFICATIONS:Ability to pass a drug screen and criminal background check.
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, ability to adjust focus and ability to see and distinguish basic colors.
WORK ENVIRONMENT:The work environment characteristics describes here are representative of those an employee encounters whiel performing the essential functions of this job. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
OTHER TASKS:This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth.
So if you're ready to embark on a meaningful career with one of the nation's most dynamic and fastest growing security companies, apply with Walden Security today.
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Technology, Information and Internet
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